Laser Components USA, Inc. (Laser Components) respects the privacy of information that identifies you or is identifiable to you (Personal Information). We want you to understand how Laser Components processes Personal Information, and how you can submit privacy rights requests to us concerning your Personal Information, in compliance with the various laws in the United States and Canada that govern Laser Components’ processing of Personal Information (Data Privacy Laws). Our processing of Personal Information is governed by those Data Privacy Laws as well as this Privacy Policy (Policy).

 

Data Privacy Officer and Security Policy

For questions about Laser Components’ processing of your Personal Information or this Policy, please contact our Data Privacy Officer as follows:

Matt Robinson

603-821-7040
dataprivacy(at)laser-components.com

116 South River Road

Bedford, NH 03031

 

Personal Information

Laser Components develops, produces, and distributes specialized optical and optoelectronic components (Products). Laser Components sells the Products to a variety of retailers and other corporations (Clients) in the United States, Canada and other countries. In the course of providing the Products, Laser Components receives from Clients, itself collects, and processes Personal Information, which may include the following:

• Identifiers, such as name, physical address; email address; age; date of birth; and phone number.
• Commercial information, such as records of the Products purchased, obtained, or considered.
• Marketing and communications information, such as information with respect to your marketing preferences and your subscriptions and alerts.
• Payment card information, such as your credit or debit card information, provided however that Laser Components does not store any such payment and credit information and uses a third-party payment processor to process all such payments.
• Human resources data (HR Data), such as your name, gender, address, date of birth, place of birth, phone number, email address, photograph, resume, references, cover letter, any such other information contained in the application materials or collected by Laser Components in the context of employment, recruitment, and related human resources activities. For clarity, while both HR Data and Personal Information are considered personal data, this Policy distinguishes between the two because different sections of the Policy may apply differently depending on whether the information is HR Data or Personal Information.

Laser Components has collected Personal Information in the last twelve months and processed it for the purposes described in this Policy.

 

Sensitive Information Processed

Except as otherwise provided in this Policy, Laser Components does not intend to, and does not knowingly, process Personal Information that is of a sensitive nature, including personally identifiable information or PII under Data Privacy Laws, protected health information or PHI and other health information, and information about race, ethnicity, national origin, citizenship, immigration status, gender and sexual orientation and identification, religion or religious belief, political affiliation, union membership, criminal and credit matters, biometric information, specific geolocation, financial information, and children, which is referred to as “Sensitive Personal Information.” For purposes of this Policy, Sensitive Personal Information is a sub-category of Personal Information. If we discover or are informed that we have Sensitive Personal Information, we reserve the right to delete that Sensitive Personal Information from our systems.

Except as otherwise stated in this Privacy Policy, we do not intentionally collect Personal Information about individuals who are minors in the jurisdictions where they reside, who are referred to as “Children.” 

 

Purposes and Bases for Processing Personal Information

Due to the broad range of our Products, we may process Personal Information for a broad range of purposes and bases. While it would be imprudent to attempt to list every such purpose or basis, the following lists some of the more common purposes and bases for which we process Personal Information.

• Consent and Direction. Based on consent and direction given to us by Clients, individuals, and third parties about whom the Personal Information pertains or who otherwise have authority or consent to provide such consent or direction.
• Provide Products. Activities related to providing Products to or for Clients, and improving the Products that we offer and provide as well as our website.
• Business Relationships. Interact with Clients, individuals, and third parties with respect to Laser Component’s or their business activities and interests.
• Compliance, safety, claims, and website. To comply with applicable laws and regulations, including Data Privacy Laws; to ensure safety and protect Laser Components, our personnel, Clients, individuals, third parties, and Laser Components’ physical facilities and technology systems; to establish, enforce, and exercise our rights and defend against claims; and to monitor, develop and maintain the operation, security and integrity of our website and technology systems.
• Legitimate business and legal needs, and Operations. Activities related to Laser Components’ operations, and other legitimate business and legal purposes, including recruitment and hiring.

 

Disclosure of Personal Information

Laser Components may disclose Personal Information under the following circumstances.

• Consent and Direction. Based on consent and direction given to us by Clients, individuals and third parties about whom the Personal Information pertains or who otherwise have authority or consent to provide such consent or direction.
• Provide Products. As necessary or appropriate to provide Products and related services to or for Clients.
• Agents of Clients, Individuals and Laser Components. To owners, shareholders, members, managers, directors, officers, employees, associates, contractors, customers, vendors, service providers, agents, representatives, insurers, and attorneys of Laser Components, Clients or individuals as necessary or appropriate to provide Products and related services to Clients or support our operations.
• Compliance, safety, claims and legal process. To comply with applicable laws and regulations, including Data Privacy Laws; to ensure safety and protect Laser Components, our personnel, Clients, individuals, third parties, and Laser Components’ physical facilities and technology systems; to establish, enforce, and exercise our rights and defend against claims; and to comply with a valid subpoena or other legal process or lawful request by governmental, regulatory, and law enforcement authorities.
• Business Transfers. In anticipation of or the course of an acquisition, merger, consolidation, restructuring, sale of ownership interests, assets or both, or other such corporate change.
• Disclosures of HR Data. HR Data may be shared within the Laser Components group of companies as necessary for recruitment, employment, and human resources purposes. This may include transfers of HR Data to subsidiaries or affiliates located outside the country in which you originally submitted your application or are employed. For example, if you apply for a position in the United States while residing in the European Economic Area (EEA), your HR Data may be transferred to the United States. Likewise, if you apply for a position in the EEA while residing in the United States, your HR Data may be transferred to the EEA. Any such cross-border transfers of HR Data will be carried out in compliance with applicable Data Privacy Laws, including the use of appropriate transfer mechanisms (such as the EU–U.S. Data Privacy Framework, Standard Contractual Clauses, or other legally recognized safeguards) to ensure that your information receives an adequate level of protection consistent with applicable legal requirements.

 

Privacy Rights

Depending on the Personal Information Laser Components processes about you, and the manner in which we process such Personal Information, you may have the following rights with respect to our processing of Personal Information.

• Scope of Processing. Disclosure about how we process Personal Information, the categories of Personal Information we process, and the categories of sources from which such Personal Information was obtained.
• Access. Access or receipt of a copy of Personal Information, including (if appropriate) in a portable, machine-readable, and commonly used format.
• Correction. Rectify or correct inaccurate or incomplete Personal Information.
• Deletion. Deletion or erasure of Personal Information.
• Withdraw Consent. Withdraw consent if we rely on consent as a basis for processing Personal Information, provided that such withdrawal will not affect the lawfulness of our processing of Personal Information before such withdrawal or the continued processing of it after withdrawal for a purpose or basis other than consent.
• Selling, Profiling, and Targeted Advertising. Disclosure about whether Laser Components sells, shares, trades, exchanges, or brokers Personal Information with or to a third party for the purpose of that or any other third party using the Personal Information to market on their own behalf, which is referred to as “Selling”; disclosure about whether Laser Components uses automated decision making to evaluate, analyze or predict personal aspects related to an individual’s economic situation, health, personal preferences, interests, reliability, behavior, location, or movements, which is referred to as “Profiling.”; disclosure about whether Laser Components targets advertising to individuals based on their activities on unaffiliated third party websites, which is referred to as “Targeted Advertising”; and to object or opt-out of such Selling, Profiling and Targeted Advertising.

To make a request concerning these rights, please complete and submit the Privacy Rights Request Form on our website. Laser Components will respond to all complete requests within 45 days, subject to extension of that period. Also, there may be a delay in processing a request while we verify that the request is valid and originates from a person authorized to make it.

There may be valid reasons that require or permit us to decline to honor a request, in whole or in part, including legal and regulatory requirements that we retain and process certain information. In addition, please note that requests relating to HR Data may be subject to additional limitations. This is because HR Data is often also governed by separate legal and regulatory obligations, including labor, employment, tax, and record-keeping laws, which may require us to retain or process such data irrespective of a privacy rights request. Also, honoring certain requests may limit or prevent us from providing Products to the individual about whom the request is made. In those situations, we will notify you in writing within 45 days, subject to extension of that period. You may also contact one of our Privacy Officers for information about and help with those situations.

Laser Components will not discriminate against you for exercising these rights or any other rights under Data Privacy Laws, including by not denying Products to you, not providing a different level or quality of Products to you, and not suggesting that you will receive a different level or quality of Products.

 

Selling, Share, Trading, Exchanging and Brokering Personal Information

Laser Components does not engage in Selling, Profiling, or Targeted Advertising, except with respect to tracking technologies as discussed below.

 

Use of Artificial Intelligence

Laser Components uses artificial intelligence or AI to process Personal Information and for other purposes, including for the purposes and bases described above and with respect to our Products and operations. While it would be imprudent to attempt to list every such use of AI, particularly since it is an evolving technology, the following lists some ways that Laser Components uses AI to process Personal Information and for other purposes: organize, summarize, analyze, recognize patterns, and identify specific aspects of information; create records, documents, text, images, communications, and similar content generated by AI based on information and prompts input into AI; conduct research; use notetakers and transcribers for meetings, video conferences, and Laser Components events; and perform other discrete aspects related to our Products and Operations.

 

Video and Audio Recording

Laser Components uses technology to facilitate meetings, video conferences, and other Laser Components events, including technology that captures video, images, and audio, such as recording devices and AI notetakers and transcribers. By participating in Laser Components meetings, video conferences, and events, you consent to Laser Components’ recording and processing of video, images, and audio collected during such meetings, video conferences, and events.

 

Website, Cookies, Tracking Technology, and Third Party Tools

Laser Components may collect and generate information about you when you interact with our website, which may include name and contact information (as described above), information about the device you use to interact with our website, and information about your interaction with our website (such as content you view, features you access, sites you view immediately before and after you access our website, content you view on our website, search terms you use on our website, and content in which you have indicated interest).

When you visit Laser Components’ website, we may place a cookie (a text file containing a randomly assigned number) or a similar technology on your device so we have the ability to customize the look and feel of the website for you. Cookies remember information about you, your preferences, and your device for a better user experience when visiting the website. Using cookies, we may also collect other information about your use of the website, including your Internet Protocol or IP address, username, session, browser, web pages you view and referring web pages, when you access the website, and general online behavior for performance and marketing purposes.

Laser Components may use third-party analytics tracking technologies and tools to collect information about how you use our website, such as the frequency of visits, pages viewed, traffic data, location, referring and exit pages, and error information. These tools may also collect device-specific data, including your IP address, operating system, browser type, and Internet connection details. These tools examine website activities to prepare usage reports, and this information helps us improve our website and enhance user experience. Tracking information will be shared with the third-party analytics provider, which may use that information for its own purposes, potentially including marketing or advertising. While the tracking information we collect through such tools is not sufficient on its own for Laser Components to identify you, the third-party analytics provider may be able to combine it with other data it has to identify you.

If you would like to limit the ability of cookies or tracking technologies and tools to track your activity on our website, you can either configure your preferences for cookie settings on our website, or disable cookies in your Internet browser settings, although doing so may impact the performance and effectiveness of our website or other websites.

Laser Components may use third party tools to provide Products and for other purposes, and our website may contain links to third party websites. We have no control over the policies and practices of such third-party tools and websites. Please review the applicable policies of such third parties for information regarding their processing of Personal Information.

 

Duration of Retention

Because the Products that Laser Components provides to Client’s vary significantly, the duration we retain Personal Information varies significantly, depending on the types of Products that Laser Components provides to particular Client’s, the duration and depth of Laser Components’ relationship with particular Client, and the nature of Personal Information in question. Laser Components endeavors to retain Personal Information that it receives from or collects for only as long as is necessary or appropriate.

With respect to HR Data, if an employment relationship is established following the application process, your HR Data will be stored and processed for the duration of your employment in accordance or otherwise required by applicable legal provisions. If no employment relationship is established, your HR Data will generally be deleted six months after the conclusion of the application process, unless a longer retention period is required or permitted by applicable law (for example, in connection with legal obligations, regulatory requirements, or to preserve evidence in case of legal disputes). Longer storage will only occur to the extent legally permissible.

 

Changes to Policy

Laser Components reserves the right to change or amend this Policy at any time and for any reasons, including to remain in compliance with Data Privacy Laws.

 

Questions or Concerns

For questions or concerns, please contact our Data Privacy Officer as follows:

Matt Robinson

603-821-7040

DataPrivacy(at)Laser-Components.com

116 South River Road

Bedford, NH 03031

Last Updated: October 27, 2025